Equipment Financing Checklist

Equipment details: dealer invoice or written quote showing make, model, year, and serial or VIN where available. Include soft costs you want financed — delivery, installation, training, warranty, software, tooling. Bundling soft costs into the loan is common and often improves cash flow.

Vendor information: vendor W-9 and wiring or ACH instructions. If it's a first-time vendor for your lender, they may need a short vendor onboarding form. Auction and private-party purchases have extra steps — the lender may require a third-party inspection or appraisal.

Business basics: legal business name (exactly as registered), EIN, entity type (LLC, S-corp, etc.), ownership breakdown, time in business, industry code (NAICS), and business address. Have your voided check ready for ACH setup.

Owner information: full legal name, DOB, home address, and Social Security number for each owner with 20%+ equity. Consent to a soft credit pull for app-only requests; a hard pull for larger deals.

For requests above app-only thresholds (usually >$250K): 2 years of business tax returns, year-to-date P&L and balance sheet, most recent business bank statements (3–6 months), and a personal financial statement for each guarantor.

For titled equipment (trucks, trailers, heavy machinery): title or MSO from the dealer, prior lien payoff if applicable, and insurance binder naming the lender as loss payee before funding.

Startup and challenged-credit programs exist — they just need more context. Bring resume or industry experience, personal bank statements, and any comparable borrowing history that shows performance.